Convert Paper Invoices to Electronic Format.
For the invoice volume you still receive on paper, we offer a package to automate the paper and 'read' the data using optical character recognition (OCR) scanning.
After the invoice arrives in your post room, it can be fed into a high capacity scanner which will quickly scan and interpret the data. Each document is then fed into the SAP system – if the documents meet your matching criteria, they can be validated and will post without any need for manual intervention. This solution utilises the Accounts Payable Workbench (APW) to carry out the line item matching required by SAP - APW also acts as the control centre for any approvals, coding etc needed to post the invoice.
What’s more if an ArchiveLink certified archive is used the paper originals can be destroyed meaning valuable storage space can be reclaimed.
The benefits of implementing this solution include:
Reduce the costs of processing supplier’s invoices.
Process invoices more quickly.
Take advantage of early payment discounts.
Use AP personnel’s time for more value added activities.
Claim back the space formerly used to store paper.
Handle increasing invoice volumes with the same or even less resources.
Install this solution alongside the AP Workbench, Web Invoice approval, Invoice Registration & Coding and Vendor Invoice Entry to produce a highly automated accounts payable process.